payroll services

Tips to Consider Before Switching Your Payroll Software

Payroll software is important and if you have payroll services you will find they are using some sort of software. However, there comes a time when you want to switch to a new software or service so that you get more from it. A lot of people make the switch and get a new system in place but often find there are a lot of hiccups along the way. It’s not uncommon to run into difficulties when switching payroll software or indeed any payroll service and it’s something you really need to be wary of. However, the following are a few top tips that you might want to consider before you make the switch.

Try to Hang off the Switch until the Next Quarterly or Financial Year

Switching from one payroll team to another during the middle of the year can be a nightmare. You have lots of paperwork to complete and things can actually go missing accidentally. In reality, it’s just one big mess you don’t want to have to sort out. However, by getting new payroll services Australia in place for the next quarter can make things smoother for all. What’s more, leaving the changeover to the next new financial year can be sometimes easier and better for all. It’s the same with software, you’re changing over and things can get confusing fast.

Ensure You Have a Final Bill for Their Services on Your Desk and Paid

You don’t want the cloud of having to pay two lots of payroll services hanging over you as it can be very expensive. However, a lot of people forget to get a final bill sent to them when cancelling one of their payroll services. When you are dealing with this situation, you have to get your old payroll service to send out a final bill and have that ideally paid before the new service starts. This will avoid confusion over two payments made and keep things nice and simple. You need to avoid having additional payments for the new and old software so get things sorted out.

Always Wait to Cancel the Service until the New System’s in Place

Sometimes, things go wrong and, when they do, it can be a nightmare. However, there is nothing worse than moving over your payroll to the new company only to find there have been delays. Essentially, it means you won’t be able to process payroll and that entails paying employees late. You can’t afford to do that so you must ensure there is a slight overlap from the time the old payroll service Australia finishes to the time when the new system is ready and in place. It’s better than not paying employees. When you’re moving from one to another you have to make sure things are in place properly.

Get All Documents Back Before You Terminate Their Service’s fully

One of the worst things you can do when switching from one payroll team to another is to leave important documents with the old company. Sometimes, they don’t think about handing these back over and you don’t think about them until months later which can often cause a lot of trouble. There are lots of simple documents the new payroll service is going to need such as tax and other documents. It’s vital to ask for every document the payroll team has back

before you terminate the service fully. It’s very important so that there aren’t any difficulties later.

Make the Switch Successfully

It’s not always easy to go from one service to the next and it doesn’t matter if you’re going from one payroll team to another or a new system or software, it’s always going to have problems. Changing software usually entails new teams and that means new people so it’s really something which can be challenging at the best of times. However, you can make things easier for all if you know a few tips to consider. Hopefully, the above tips would have helped you understand the process more and hopefully you think before looking for new payroll services Australia and software